Registrar

La Roche University invites applications for the full-time position of Registrar. This strategic leadership role combines stewardship of academic records and institutional compliance with campus-wide coordination of student retention efforts. The successful candidate will ensure the integrity of our academic systems while championing initiatives that support student persistence and degree completion. This position reports to the Associate Provost. 

La Roche embraces its Catholic identity while welcoming people of all faiths and backgrounds, fosters global citizenship and creates a community of scholars from around the world. The University empowers all members of the community to become lifelong learners, achieve success in their chosen careers, and promote justice and peace in a constantly changing global society.

Essential Duties & Responsibilities:

Registrar Functions:

• Maintain the accuracy, integrity, and privacy of all student academic records in compliance with institutional policies and federal regulations. 
• Serve as the primary campus resource for interpreting and enforcing Family Educational Rights and Privacy Act (FERPA) regulations; educate the campus community on compliance requirements. 
• Ensure proper compliance with subpoenas, court orders, and requests for information under the Solomon Act; implement and comply with evolving federal regulations. 
• Manage all aspects of the Student Information System registration and advising modules. 
• Provide strategic leadership, supervision, and operational oversight of the Registrar’s Office, including staff responsible for registration, grade reporting, degree certifications, transfer credit evaluations, transcripts, veteran student certification, course catalog publication, course scheduling, classroom assignments, and web content management. 
• Oversee and maintain the degree audit system, collaborating with academic departments to monitor and implement curriculum changes. 
• Serve as primary contact and institutional Account Manager for the National Student Clearinghouse to certify student enrollment and earned degrees. 
• Recommend, enforce, and interpret university academic and administrative policies; develop procedures to implement policies and draft new academic policies as needed, shepherding them through the approval process. 
• Review and approve final degree audits for graduating students; conduct the degree conferral process and posting of degrees; supervise the graduation application process and diploma distribution; participate in Commencement program preparation and ceremony coordination. 
• Provide training to the campus community on the student portal, degree audit system, and University policies through presentations, scheduled training sessions, and participation in new student, parent, and faculty orientations. 
• Develop and establish new articulation agreements and transfer guides in collaboration with faculty department heads; meet with peers at other institutions to share and publicize agreements. 
• Ensure consistency and integrity of the transfer credit evaluation process through thorough understanding of University transfer policies and formal articulation agreements; analyze course descriptions and syllabi from other institutions to determine appropriate course equivalency; grant final approval of preliminary transfer credit evaluations. 
• Respond to complex inquiries from students, faculty, staff, and the public relating to course registration, prerequisites, transfer courses, academic policies, and degree requirements; communicate complex information in an accurate and accessible manner. 
• Identify and review issues impacting student progress toward degree completion; advise students and advisors on challenges and recommend solutions. 
• Generate reports on registration and advising-related information to provide to campus constituents. 
• Collaborate with the Provost & Dean of the Faculty and VP of Enrollment Management to coordinate comprehensive University retention efforts across all divisions. 
• Partner with the Office of Institutional Research to establish, track, and analyze retention metrics, persistence rates, and completion outcomes. 
• Manage and maintain the early alert system and design and implement appropriate intervention strategies. 
• Analyze enrollment and persistence data to identify trends, at-risk populations, and opportunities for targeted interventions. 
• Facilitate retention-focused committees and working groups; present findings and recommendations to senior leadership. 
• Stay current with best practices in student retention and apply evidence-based strategies to the institutional context. 

General Responsibilities:

• Administer department budgets. 
• Serve on University committees as appointed. 
• Perform other duties, responsibilities, or special projects as assigned. 

Education/Qualifications:

• Master’s degree required. 
• Five or more years of progressively responsible experience in registrar and retention-related duties within a higher education institution. 
• Strong technical, analytical, interpersonal, written, and oral communication skills. 
• Demonstrated collaborative decision-making abilities. 
• Proven record of professional team building, leadership, and management. 
• Forward-looking vision with dedication to cultivating and leading a cohesive, resourceful team. 
• Experience with student information systems required; Jenzabar J1 preferred. 
• Experience with retention frameworks and student success initiatives. 

Physical Requirements:

This position requires stationary work in an office environment, walking short distances on campus, and the ability to perform fine manipulation, such as typing. Occasional lifting up to 50 pounds may be required.

Application materials should include a cover letter, resume, and contact information for at least three professional references. Candidates must pass background clearances prior to employment.

Qualified applicants can complete an online application by clicking on the following link: 

CLICK HERE TO APPLY

Applicants for this position must have current legal authorization to work in the United States. La Roche University will not sponsor or take over the sponsorship of an employment visa for this opportunity. 

No Relocation Assistance

It is the policy of La Roche University to promote equal opportunity to all qualified individuals regardless of race, color, creed, age, religion, gender, national or ethnic origin, veteran status, marital status, sexual orientation, non-job-related disability or medical condition, or any other legally protected status. 

How to Apply

You must submit a separate online application for each position that you want to apply for. The positions listed on this site are those currently available at the University. The information listed for each position is all that is available at this time. There is no further need to contact the Human Resources Department.

To apply for a position at La Roche:

1. Identify the position in which you want to apply.
2. Complete an online application by clicking on “Click Here to Apply” at the bottom of the job posting. The application must be completed in its entirety. Incomplete applications will not be considered.
3. An online application must be submitted for each position in which you want to apply. Resumes will not be accepted in lieu of an application. Resumes can be attached to the online application.
4. Your information will be reviewed by a hiring manager, and you will be contacted if we feel your qualifications closely match the description of the position.

Employment Policy

It is the policy of La Roche University to promote equal opportunity to all qualified individuals regardless of race, color creed, age, religion, gender, national or ethnic origin, veteran status, marital status, sexual orientation, non-job related disability or medical condition, or any other legally protected status.

This policy provides for equal opportunity in all aspects of the employment relationship. This includes, but is not limited to: recruitment, employment, job assignment, transfer, promotion, demotion, compensation, training and development, employee benefits, layoff, discharge and general working conditions.

This policy is administered in accordance with all applicable federal and state statutes. La Roche University does not take action against an employee because he or she has opposed a practice made unlawful under federal or state law or has filed charges, testified, assisted, or participated in any manner in an investigation, proceeding, hearing, or lawsuit pursuant to those statutes.

All employees are expected to implement and abide by La Roche’s policy of nondiscrimination and equal opportunity employment within their assigned work areas. Any violation of this policy by an employee of La Roche University may result in disciplinary action, including, when appropriate, discharge.

The Associate Vice President of Human Resources/Compliance Officer is assigned the overall responsibility for effective administration of this program throughout La Roche University. Individuals who believe that they may have experienced illegal discrimination should immediately report their complaint to the Associate Vice President of Human Resources/Compliance Officer.